Recommendation for a Server Backup System

Dear CEO,

As our company continues to grow, ensuring the resilience, integrity, and recoverability of our critical systems and data has become increasingly important. To support our current operations and prepare for future expansion, I would like to recommend implementing a modern, reliable server backup solution.

After evaluating our needs—including cost efficiency, scalability, ease of management, and alignment with best practices for small but rapidly developing organizations—I recommend adopting a hybrid backup strategy centered around Veeam Backup & Replication (Community or Essentials Edition) combined with secure cloud storage such as AWS S3, Backblaze B2, or Azure Blob.

Why This Solution Is Ideal

Strong Reliability and Fast Recovery

Veeam provides dependable backup and recovery capabilities. It allows us to restore individual files, full systems, or virtual machines quickly, significantly minimizing downtime during hardware failures, cyber incidents, or administrative errors.

Hybrid Local + Cloud Protection

A hybrid model ensures:

  • Local backups for fast restore times.

  • Cloud backups for disaster recovery (fire, flood, ransomware, theft, or catastrophic hardware loss).

This follows the industry-standard 3-2-1 rule:

3 copies of data, on 2 types of media, with 1 copy off-site.

Cost-Effective for a Small and Growing Company

The Community Edition is free for small environments, and the Essentials tier remains affordable as our needs scale. Cloud object storage providers like Backblaze B2 offer strong durability at very low cost.

Encryption and Security

Backups can be encrypted in transit and at rest, ensuring that sensitive company data remains protected and compliance-friendly.

Ease of Management

Veeam provides an intuitive management dashboard, automation for scheduling and verification, and clear reporting. This reduces administrative overhead and ensures consistency.

Proposed Backup Structure

Local Backup Target

A small Network Attached Storage (NAS) device (Synology or QNAP) configured with RAID for redundancy.

Cloud Backup Target

AWS S3 Standard-IA, Backblaze B2, or Azure Blob Storage for long-term, off-site protection.

Backup Frequency

  • Critical systems: Hourly incremental backups

  • Full system backup: Weekly

  • Cloud synchronization: Daily

Retention Policy

  • Local: 30 days

  • Cloud: 90 days

  • Optional: Long-term archival storage

Expected Benefits

  • Reduced downtime and improved disaster recovery.

  • Strong protection against ransomware using immutable storage.

  • Lower operational risk as the business continues to grow.

  • Better compliance posture with clear audit trails.

  • Scalability as infrastructure needs expand.

Final Recommendation

I strongly recommend adopting the Veeam + NAS + Cloud Storage hybrid backup architecture. It offers an optimal balance of reliability, affordability, security, and scalability—ideal for a small, up-and-coming company.

Upon approval, I can provide a detailed implementation plan, cost analysis, and deployment schedule within 3–5 business days.

Thank you for your time and consideration.

Respectfully, Brayden Security Analyst